LocalDMS
Free on-premises document management with version control for small teams
LocalDMS is a browser-based electronic document management system (EDMS) available as both on-premises software and fully managed SaaS. It keeps every file secure, searchable, and fully under your control from intake to archive, whether your team works in the office or remotely.
Core features include versioning, approval workflows, and built-in OCR that automatically extracts text from scanned documents, PDFs, images, and handwritten notes so every file becomes fully searchable and editable. Instant full-text search works across all documents including OCR content. Additional capabilities cover automatic revision history, immutable compliance audit trails, electronic signature support, granular role-based permissions, folder browsing with instant file previews, tags, in-app task assignments, document comments, and secure sharing with clients and external customers.
Common use cases include contract management, where teams centralize contracts, track versions, route for approvals, apply electronic signatures, monitor expiration dates, and maintain a full audit trail of every change. It also supports invoice and accounts payable processing with OCR data capture and approval routing, HR document management for employee records and policies, compliance and audit readiness with searchable records and retention control, project and engineering documentation with revision tracking, and legal or records management with powerful search and secure external sharing.
Deployment is flexible. Run LocalDMS on your own Windows servers for complete data privacy and sovereignty so documents and application data stay within infrastructure you manage, or use the fully managed hosted SaaS option for rapid deployment, automatic updates, and zero infrastructure overhead while retaining strong security and access controls. On-premises remains a primary choice for organizations that require full control.
The Community Edition is free forever for up to 10 users with no credit card, trial expiration, or recurring fees. Perpetual on-premises licenses start at $750 for up to 20 users with no annual renewal fees. Enterprise capabilities including OCR, versioning, approval workflows, electronic signatures, compliance tools, and role-based security are available at a fraction of the cost of traditional subscription-based DMS platforms.
LocalDMS delivers powerful document management with OCR, compliance features, electronic signature support, and true deployment flexibility through on-premises or SaaS options without high recurring costs or cloud-only data risks.
Core features include versioning, approval workflows, and built-in OCR that automatically extracts text from scanned documents, PDFs, images, and handwritten notes so every file becomes fully searchable and editable. Instant full-text search works across all documents including OCR content. Additional capabilities cover automatic revision history, immutable compliance audit trails, electronic signature support, granular role-based permissions, folder browsing with instant file previews, tags, in-app task assignments, document comments, and secure sharing with clients and external customers.
Common use cases include contract management, where teams centralize contracts, track versions, route for approvals, apply electronic signatures, monitor expiration dates, and maintain a full audit trail of every change. It also supports invoice and accounts payable processing with OCR data capture and approval routing, HR document management for employee records and policies, compliance and audit readiness with searchable records and retention control, project and engineering documentation with revision tracking, and legal or records management with powerful search and secure external sharing.
Deployment is flexible. Run LocalDMS on your own Windows servers for complete data privacy and sovereignty so documents and application data stay within infrastructure you manage, or use the fully managed hosted SaaS option for rapid deployment, automatic updates, and zero infrastructure overhead while retaining strong security and access controls. On-premises remains a primary choice for organizations that require full control.
The Community Edition is free forever for up to 10 users with no credit card, trial expiration, or recurring fees. Perpetual on-premises licenses start at $750 for up to 20 users with no annual renewal fees. Enterprise capabilities including OCR, versioning, approval workflows, electronic signatures, compliance tools, and role-based security are available at a fraction of the cost of traditional subscription-based DMS platforms.
LocalDMS delivers powerful document management with OCR, compliance features, electronic signature support, and true deployment flexibility through on-premises or SaaS options without high recurring costs or cloud-only data risks.
